Procurement Specialist

KEY RESPONSIBILITIES:

1.) Cost Effectiveness

• Review procurement requests following policy criteria specific to logistics needs.
• Identify cost-saving opportunities via route optimization, fuel-efficient providers, and bulk transport deals.
• Obtain and compare multiple supplier quotations considering price, quality, warranty, delivery, and terms.
• Select suppliers offering the best overall value, not just lowest price.

   

2.) Process Efficiency

• Manage and streamline the end-to-end procurement cycle from requisition to payment.
• Coordinate with requestors, finance, and suppliers to prevent delays.
• Use standardized forms and maintain organized procurement records.

   

3.) Vendor Management

• Source, accredit, and maintain a reliable and diverse supplier pool for logistics equipment and services.
• Update supplier master lists and coordinate delivery schedules and quality issues.
• Monitor supplier performance and escalate unresolved concerns.
• Support supplier diversity initiatives.

   

4.) Strategic Sourcing

• Analyze market trends and new products relevant to logistics.
• Develop long-term supplier partnerships for recurring or large-scale needs.
• Formulate procurement strategies by category or project.

   

5.) Membership & Affiliation

• Assist with registration and renewal of company memberships in relevant trade groups.
• Maintain renewal calendars and coordinate participation in industry events.
• Gather market intelligence from affiliations to support sourcing.
• Share insights from events with procurement and project teams.

   

6.) Procurement Compliance

• Prepare regular procurement reports and track all procurement activities.
• Participate in or facilitate procurement trainings.
• Ensure compliance with internal policies and external regulations.

   

7.) Office Supplies, Tools, and Funds

• Monitor and replenish office supplies to avoid stockouts.
• Manage petty cash requests and fund liquidations with proper documentation.
• Track supply usage to identify wastage or irregularities.
• Process tool and minor equipment requests with proper tagging and reporting.

   

8.) Program, Policy, Process Review, and Planning

• Adhere to procurement policies and document process issues.
• Participate in process reviews and suggest improvements.
• Ensure procurement documentation aligns with current policies.
• Attend procurement briefings and alignment meetings.

 

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QUALIFICATIONS:

• Bachelor’s degree in Business, Logistics, Supply Chain, Transport Economics, Industrial Engineering, or related field.
• Minimum of two (2) years in transportation, logistics, or fleet procurement; experience with vehicle parts, fuel, or logistics services preferred.
• Exposure to air/sea freight, customs brokerage, 3PL/4PL coordination, warehouse management, or transport/fleet systems.
• Technical Skills:
  • Strong negotiation and supplier management for SLAs and long-term contracts.
  • Proficient in ERP/e-Procurement tools (SAP, Oracle, Zoho, QuickBooks).
  • Advanced Excel skills for cost analysis and expense tracking.
  • Knowledge of procurement cycles, lead time planning, customs documentation, and import/export compliance.
  • Familiarity with transport procurement regulations (e.g., LTFRB, LTO, BOC, INCOTERMS).