HR Coordinator/Specialist

Job Summary:

We are looking for a highly organized and proactive HR Coordinator / HR Specialist to join our team, with a key focus on recruitment, timekeeping, and HR services support. This role ensures smooth HR operations by managing the hiring process, maintaining accurate attendance records, and providing essential day-to-day administrative assistance to the HR department.

Key Responsibilities:

1. Recruitment:

• Coordinate end-to-end recruitment activities, including job posting, screening candidates, scheduling interviews, and conducting initial interviews.

• Collaborate with hiring managers to define job requirements and ensure alignment with staffing needs.

• Maintain and update applicant tracking systems and recruitment pipelines.

• Conduct background checks, reference checks, and assist in onboarding new hires.

• Organize and participate in job fairs and recruitment events.

2. Timekeeping & Attendance Monitoring:

• Monitor daily attendance, absences, and tardiness using timekeeping systems (e.g., biometrics or digital platforms).

• Review and validate timesheets and attendance records for accuracy before payroll processing.

• Coordinate with department heads for approvals on leaves, overtime, and schedule adjustments.

• Generate timekeeping reports and assist in resolving discrepancies or disputes.

• Ensure compliance with labor laws and company policies regarding timekeeping and work hours.

3. HR Services Support:

• Provide general administrative support to the HR department, including preparing HR letters, memos, and reports.

• Monitoring of Office Supplies, including the inventory and requisition of the department
• Maintain and organize employee files, records, and HR documentation (both digital and physical).

• Assist with preparation for audits, compliance checks, and HR reports.

• Support logistics for meetings, trainings, and employee engagement activities.

• Handle general HR inquiries and coordinate with other departments as needed.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.

• At least 1–3 years of relevant HR experience, particularly in recruitment, timekeeping, and administrative roles.

• Proficient in MS Office (Word, Excel, PowerPoint) and HRIS or timekeeping software (Sprout).

• Knowledge of basic labor laws and HR policies.

• Strong attention to detail, organizational, and multitasking skills.

• Excellent communication and interpersonal skills.

• Ability to maintain confidentiality and handle sensitive information.

• Experience in high-volume recruitment or workforce-intensive environments.

• Familiarity with payroll coordination is a plus.

• Ability to work independently and as part of a team in a fast-paced environment.