Job Summary:

The Executive Assistant (Mandarin-Speaking & Interpreter) provides high-level administrative, organizational, and communication support to the Executive Office. This role is responsible for managing complex calendars, coordinating meetings and travel, handling confidential information, and ensuring the efficient day-to-day operations of the executive’s office. A key aspect of this position is the ability to fluently interpret and translate Mandarin to English and vice versa, serving as a vital link in facilitating clear communication between the executive and Chinese-speaking stakeholders. The Executive Assistant also plays a critical role in supporting internal coordination, managing special projects, and ensuring that all engagements are executed with precision, professionalism, and discretion.

Responsibilities:

Mandarin Interpretation & Translation
Accurate and fluent real-time interpretation during meetings, calls, and presentations; high-quality written translations of contracts, documents, and correspondence between Mandarin and English; culturally appropriate communication support provided to facilitate business understanding.
Executive Office Support & Administration
Efficient and accurate management of the executive’s calendar, meetings, and travel arrangements; minimal scheduling conflicts; all key engagements attended and properly coordinated.
Communication & Correspondence
High-quality and professional internal and external communications; timely and appropriate response to inquiries; accurate, confidential handling of sensitive documents and follow-through on meetings, guests, and key initiatives.
Team Supervision & Coordination
Effective coordination and oversight of support staff; timely delegation and completion of tasks; promotion of collaboration and a cohesive work environment within the executive office team.
Special Projects & Executive Initiatives
Timely and quality completion of special projects and executive-level tasks; progress and outcomes clearly tracked and documented; initiatives aligned with organizational goals.
Confidentiality & Discretion
Strict adherence to confidentiality protocols; secure handling of sensitive and executive-level information; zero incidents of data or information breach.
Meeting & Event Coordination
Well-organized and professionally executed meetings and corporate events; clear documentation and minutes; seamless coordination of logistics, venues, and participants with minimal issues.

Qualifications:

Education:

Bachelor’s degree in Business Administration, Office Management, Communications, Foreign Languages, or a related field
Additional training or certification in secretarial, executive support, or language interpretation is a plus

Work Experience:

At least 3–5 years of experience in an executive assistant or administrative support role, preferably supporting senior-level executives
Prior experience in interpretation and translation, especially in a corporate or business environment
Experience in handling confidential matters and managing complex schedules and logistics

Language Proficiency:

Fluent in both spoken and written Mandarin and English
Strong skills in interpretation and document translation
Knowledge of Chinese business etiquette and communication protocols is an advantage

Technical Skills:

Proficient in Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Familiarity with digital scheduling tools, video conferencing platforms (e.g., Zoom, MS Teams), and document management systems
Typing speed and accuracy; excellent written business communication skills

Soft Skills:

Strong organizational and multitasking abilities
Excellent interpersonal and communication skills
High attention to detail and accuracy
Professionalism, integrity, and discretion
Strong problem-solving skills and proactive mindset
Ability to work independently and in high-pressure, fast-paced environments

Other Requirements:

Willingness to travel or work flexible hours if required
Trustworthy and capable of handling confidential and sensitive information
Ability to adapt to cross-cultural environments and communicate effectively with international stakeholders

Executive Assistant (Mandarin-Speaking)