Administrative Specialist

Job Overview

We are seeking a reliable and proactive Administrative Specialist to support daily office operations and ensure the smooth functioning of our administrative tasks. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities while maintaining a high level of professionalism.

Key ResponsibilitiesAdministrative Support

• Manage schedules, appointments, and meetings.
• Prepare reports, correspondence, and presentations.
• Maintain filing systems and organize documentation.
• Take minutes during meetings and monitor action items.
• Handle routing of paperwork and office requests.

Office Management

• Order and manage office supplies and equipment inventory.
• Ensure the office space is clean, organized, and fully operational.
• Coordinate with vendors and facility service providers as needed.

Communication & Coordination

• Act as a point of contact between departments and external partners.
• Distribute information via email, SMS, WhatsApp, or internal memos.
• Handle incoming calls, emails, and inquiries professionally.

Record Keeping

• Maintain employee and vendor databases.
• Ensure accuracy and confidentiality of all records, including login credentials.

Qualifications

• College graduate; background in Office Administration or relevant degree.
• Experience as an Admin in the following Sectors: Finance, Manufacturing, Production, Energy, Logistics or Hospitality is a plus.
• Internship or part-time work experience in a corporate environment is a plus.
• Strong verbal and written communication skills.
• Detail-oriented with excellent organizational and multitasking abilities.
• Proficient in Google Workspace (Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint).